We reserve the right to cancel any event for any reason up to 2 weeks before the first day of the event. For example, if the minimum number of participants required or number of college coaches needed for a particular event is not reached, we may have to cancel it. In this situation, we will inform you as soon as is practical and you will be offered an alternative camp or tournament of comparable value from us, if available.. In the event of cancellation of an event, USA Preps, LLC is "without liability." When stated in any provision of this Agreement, "without liability" means there will be no liquidated damages, refunds, attrition fees, termination fees, cancellation fees, rental charges, travel fees and or change fees, service charges, reimbursements, or any direct, indirect, compensatory, consequential, special incidental damages, or any other damages or amounts of any nature whatsoever paid by USA Preps, LLC..
USA Preps, LLC is "without liability" where the performance of our contractual obligations are prevented or affected by 'force majeure'. This means that we will not pay you compensation if we have to cancel or change the camp, tournament or any part of a USA Preps event in any way because of unusual or unforeseeable circumstances beyond our control. In these conditions 'force majeure' will include (but shall not be limited to), (1) acts of God, (2) war, including armed conflict, threat of war, riot, or civil or political unrest (3) strikes, or labor or industrial disputes at the venue or event area, (4) disease at the venue or in the event area (examples of disease: SARS, Legionnaires), (5) government regulation or advisory (including travel advisory warnings), (6) civil disturbance at the venue or event area (7) terrorist activity threatened or actual and its consequences in the United States as substantiated by governmental warnings or advisory notices, (8) closure of ports or airports, air traffic control delays, technical problems of transport or other circumstances amounting to force majeure, or curtailment of transportation services or facilities which would materially affect attendees from attending the event, (9) natural or nuclear disaster, fire, earthquake, hurricane, rain, hail, lightning, and other acts of nature or adverse weather conditions (10) inclement weather in the event area resulting in the contracted venue being deemed by the venue manager as unusable, (11) shortages or disruption of the electrical power supply causing blackouts or rolling blackouts or other essential utilities in the event area, or (12) cancellation for safety reasons as deemed necessary by any authorized person (USA Preps staff, venue staff, umpire(s)) (13) any other cause reasonably beyond the parties' control (collectively referred to as "occurrences"), making the event commercially impracticable, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted. In such case, USA Preps may terminate this Agreement, without liability.
USA Preps Event Refund Policy:
For all players and teams enrolled to participate in a USA Preps event, all fees are non-refundable for any reason; including, rainout or Force Majeure. Should you be unable to attend an event in which you have paid to enroll, you will need to provide USA Preps written notice of your inability to attend. If we receive written notice or cancellation from you 45 or more days prior to the first day of the event, you will receive up to a 50% credit to a future event to be used in that calendar year.. USA Preps LLC reserves the right to cancel an event due to inclement weather or in case of force majeure. The definition of inclement weather shall be at the sole discretion of USA Preps LLC, but is generally defined as excessive heat or cold, ice, snow, freezing rain, rain, wind and may include heavy rains prior to or during the event. In case of any force majeure or rainout of event leading to the unavailability of the facility or its field(s) prior to the event starting, USA Preps LLC reserves the right to reschedule the event or to replace it by an equivalent or superior event with no refund permitted. In the event of rescheduling permitted by us, USA Preps LLC will contact you and reschedule you for another available date in that same calendar year. If the event has not begun there will be up to 50% of your original payment credited towards the rescheduled event. If the event has begun there will be no rescheduling of the event and no monies will be credited or refunded nor will the event be rescheduled. In the case of event refusal of any of the newly proposed events, your event date and experience will be considered completed. A refund or 50% credit will not be issued due to rainouts or cases of force majeure. In case of inclement conditions occurring after the event has begun, the latter may be temporarily interrupted and moved back later on the same day. In case your event cannot be fully completed due to lack of time or continuous adverse conditions, you will not get a refund or credit for the uncompleted portion of your experience. Any delay or timing extension of your experience due to a rain-out or force majeure conditions will not allow for any dispute, discount, refund, credit or rebate.
If requesting a Cancellation or Event Change. Fill out form below and Submit.